Forms & Policies

Medical Release Form

Required before your child will be allowed to participate in Kinetic Kids programs, this form must be completed fully and signed by a doctor. Medical Release Forms are valid for 12 months unless your child has a surgical procedure or hospitalization within 12 months of the dated signature, at which point a new form must be completed and signed by a doctor. You may bring this form to the first day of your child’s program, submit by fax to 210-558-2021 or email to register@kinetickidstx.org. Other camp or school physical forms are not acceptable.

Medical Release Form

Atlantoaxial Instability Screening Form

Required for participants with Down Syndrome, this form must be signed by a doctor and only needs to be updated if your doctor indicates a change in your child’s atlantoaxial instability. Please submit by fax to 210-558-2021 or email to register@kinetickidstx.org.

Atlantoaxial Instability Form

Scholarship Application Form

Bring this form to the first day of your child’s program, submit by fax to 210-558-2021 or email to register@kinetickidstx.org.

Scholarship Application

SA Xtreme & SA Premier Scholarship Application

Policies

Phase 4 COVID-19 Policies
Since June of 2020, Kinetic Kids has been operating with options of virtual programming (ie stay strong website series), virtual-live zoom programming, and in-person programming. We are very proud of the work we have been able to offer and the lives we have been able to touch thru continued programming during such a challenging year.

Currently, in June 2021, covid restrictions and guidelines continue to evolve and Kinetic Kids is staying abreast of our current covid policies, continually updating, and communicating those with you. We remain steadfast and conservative to first and foremost meet the goal of keeping all of our Kinetic Kids safe and healthy.

As of June 2021, here are the policies for staff, volunteers, athletes, and family members who participate in Kinetic Kids and while at Kinetic Kids activities:
1. Indoor programs:
  - Staff and volunteers will be required to continue to wear a mask at check in for all Kinetic Kids programs at all distances.
  - Athlete/Kinetic Kids participants over 10 years old are encouraged to wear a mask at check in and during times that social distancing measures cannot be maintained.
2. Outdoor programs:
  - Staff and volunteers will be required to wear a mask when physical distancing is not possible. To be specific, when outdoors, masks must be worn by staff and volunteers when interacting distances of 3 ft or less. When distances of 3 ft or more is indicated, masks will not be required.
  - Athlete/Kinetic Kids participants over 10 years old are encouraged to wear a mask in distances 3 ft or less.
3. Proper hand hygiene will be practiced by all present, including washing hands or using sanitizer throughout class.
4. Spectators are encouraged to wear mask at indoor programs and outdoors if interacting in spaces three feet or less.
5. Kinetic Kids reserves the right to remove participants from the program if:
  - The child or adult volunteer shows signs of illness
  - The child or adult volunteer does not pass the health screen upon check in
  - The child or adult volunteer does not comply with social distancing or mask use
As of Summer 2021, volunteers will be present at our programs and available to assist 1:1 with participants.
Guidelines include:
- Parents/Caregivers have 100% choice to remain your child’s primary helper. You will be allowed to do so at any program.
- If you choose to remain your child’s helper, parents/guardians must ensure a family member is available to attend each program and be ready to physically help your child through activity stations and/or provide hand-over-hand assistance if requested to do so by our program director. This includes swim programs and getting in the pool with your child if you choose to not have outside volunteer help.
- All volunteers will be required to pass the weekly Kinetic Kids health screening and follow all safety measures such as wearing masks (see above) and practicing proper hand hygiene,
- If parents give permission or request volunteer assistance for your child, please be aware this assistance will be less than 3 feet in proximity and will often be close contact with the volunteer.
- Participants in programs where volunteers are available will be encouraged to wear their masks throughout practice.
- Any child working 1:1 with a volunteer is encouraged keep their mask on throughout practice.
- Volunteers working indoors with athlete/participate will be required to mask if indoor
- Volunteers working at outdoor programs with athlete/participant will be encouraged when less than 3 ft in proximity to one another.
If you have any questions regarding these policies, please contact Andrew Garcia at Andrew@kinetickidstx.org or (210)-748-5860.
General Participation
Currently, there are no diagnosis restrictions or mobility limitations that eliminate a child from participation in our programs. There are certain classes that are more appropriate for some children based on level of mobility, diagnosis, and cognitive age-level. Our goal is to provide each child the best opportunity for success within the separate divisions set forth within programs. If there is a question on which division will maximize successful participation, the program director will determine the most appropriate division for that season. Although there are no diagnosis restrictions or mobility limitations that eliminate a child from participation in programs, there are requirements for participation:
- Participant must have the personal desire to perform the activities within each program
- Participant will not prevent the instructor from teaching
- Participant will not prevent other participants from learning or participating
- Participant must demonstrate a willingness to cooperate and function in a group setting and be able to follow directions
- Participant must pose no threat or danger to themselves or others before, during, or after participation in our activities
- Participant must be medically stable to participate in the desired activity and have clearance from their medical doctor for such participation (medical release submitted annually).
- Kinetic Kids reserves the right to remove any child from the program who does not meet the basic criteria. Appropriate placement into an alternate class will be attempted, but we must keep the safety of the group as a guiding priority. If one of the instructors must give an inordinate amount of time to a child who is not suitable for the program, that situation compromises the safety as well as the enjoyment of the group as a whole.
Participation Age
- Kinetic Kids recreational sports divisions (Parent & Me, Champion and Allstars) serve children 18 months to 18 years. Once a participant turns 19 years, their continued participation in Kinetic Kids will be addressed on a case by case basis. Criteria taken into consideration for continued involvement in Kinetic Kids programming includes: chronological and developmental age, history of participation in Kinetic Kids programs, and participant’s goal for continuing programs.
- In cases where exceptions are made to allow an individual 19 years or older to continue participating, Kinetic Kids key staff will recommend the most appropriate program(s) for that individual. Kinetic Kids will also limit program participation for programs determined inappropriate due to age.
- For individuals 19 or older that are new to Kinetic Kids and have not participated in our programs prior to 19 years of age, Kinetic Kids recommends other community programs & resources that serve adults.
- Kinetic Kids’ competitive sports divisions (SA Premier and SA Xtreme) serve children 5 years to 21 years.
High Risk
Kinetic Kids provides opportunities for children with special needs through sport and recreational activities. Although we pride ourselves on empowerment through inclusion, the physical safety of every child remains paramount. Kinetic Kids reserves the discretion to limit the participation of any child when the foreseeable risk is likely to result in bodily injury. Here are some guidelines and restrictions for participation in some of our programs:
- Any child that has had a surgical procedure or hospitalizations within the year in which a medical release has been signed requires a new medical release be completed in order to return to Kinetic Kids programs.
- Our programs are designed for group participation and children that have weakened immune systems may be compromised, therefore precautions should be taken, as deemed by the parent.
- Kinetic Kids programs require active participation from each child. While Kinetic Kids utilizes professional experienced staff who are able to adapt and modify activities based on each child’s needs and provide one-on-one volunteers to assist children with activities, we, as an organization, do not provide therapy services nor one-on-one assistance to children in the program. Children requiring one-on-one assistance from a therapist, in order to successfully participate in the group setting may not be ready for group involvement in the Kinetic Kids programs and we recommend continuation in a therapeutic environment until they are ready for group activity.
- Kinetic Kids’ staff do not have background education and are not trained in accommodating emotional disorders. Therefore, children with severe emotional or behavioral issues are not appropriate for Kinetic Kids programs.
- Parents must notify their program director of the child’s seizure history. If a child has a seizure within 24 hours of class, they will not be allowed to participate in class that day.
- Parents of children with a history of seizures must stay within eyesight of their child at all times during the program.
- Any child that has uncontrolled seizure activity may not be appropriate for some or all of our programs. Specifically, if a child has a history of seizures that compromise their ability to keep their head above water or that interfere with their safety and active participation in the water, they are not appropriate for water sports.
Attendance/Absence
- If a participant is unable to attend a class, please make all attempts to contact the program director and/or program administrator to let them know.
- If a participant does not attend the first class of a session and has not called or emailed an explanation, the spot will be released to the next person on the waiting list.
- If a participant is unable to attend a class due to illness, conflicting appointments or other family engagements, there will be no make-up for these absences. Additionally, you will not be able to attend another date or time of the same sport or program. Due to program structure, volunteer availability and facility requirements, makeup classes based on an individual basis are prohibited.
- We encourage all families to make a commitment to attend the scheduled class times. If a participant is on scholarship and there is inconsistent attendance in the programs within a season, Kinetic Kids reserves the right to review enrollment and scholarship status for future programs.
Cancellation and Makeup
- Class schedules will be sent out prior to the first class with emailed welcome letters, unless no email is listed, and in that case, participants will be telephoned OR mailed the information.
- Kinetic Kids will cancel programs if the weather is not suitable or safe for outdoor participation. Common examples of cancellations include: Excessive rain, lightning at the time of practice, or extreme heat (over 102 degrees). If a class is cancelled due to weather, all attempts will be made to logically make up the class within a reasonable amount of time. This is often dependent on facility availability, staffing, and other program conflicts. There is no guarantee a class will be made up.
- If a class is cancelled by Kinetic Kids or if the class falls on a holiday, all attempts will be made to make up the class within a reasonable amount of time. This is often dependent on facility availability, staffing, and other program conflicts, therefore there is no guarantee a class will be made up. All attempts will be made and on occasion we may combine classes with a similar program at one of our other facilities.
- If a class is cancelled without a makeup time rescheduled, there will not be a refund for that class. Please know that Kinetic Kids discounts each program to a minimum (fees are only 25% of true cost of programming) so all children are able to participate. There will be no more than one class cancelled without a makeup scheduled within a season.
Refunds
- For a family new to Kinetic Kids’ programs, there is an option to register for a program, pay for the program, but if after the first class, you do not feel it will be beneficial for your child to participate, a refund minus $10 processing fee will be given.
- Kinetic Kids will not refund entry fees after the first class is complete. Programs are designed and customized for a specific number of children. Kinetic Kids staffs according to the number of children registered. If you decide after the first class to stay enrolled in the class and later you withdraw your child, your payment will not be refunded.
Waiting List
- If your child is placed on a waiting list, the parent will be notified through the online registration system. If the child’s status is upgraded from the waiting list, they will be notified via email and a phone call from the program director. The parent is then responsible to sign into the online registration system, process payment and complete the registration process.
- If a child is on the waiting list and a spot does not open up, no payment is collected. When that season is over, all waiting list and registrations are cleared; waiting lists do not carryover from season to season.
Photography
Kinetic Kids is not liable and cannot control all photos taken since our programs are in a public, group setting. It is ultimately the parent/caregiver’s responsibility to ensure their child is not in photos if that is their intention. Any photos taken at Kinetic Kids, Inc. events become the property of Kinetic Kids, Inc. and parents/guardians agree by their child’s participation:
- to hold Kinetic Kids, Inc. free and harmless from any and all liability arising out of any interview or photograph and subsequent publication or broadcasting
- to allow Kinetic Kids, Inc as well as other agencies to use photos, videos and/or interviews of the child or the child’s family as appropriate, which may include social network sites like Twitter, Facebook and YouTube, as well as Kinetic Kids’ website, publications, brochures and/or press releases.

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